I-3.01 UNIVERSITY SYSTEM OF MARYLAND STUDENT COUNCIL CONSTITUTION (As approved by the Board of Regents, June 10, 1994; Amended July 13, 2001) The University System of Maryland Student Council, hereafter referred to as the SSC, is an apolitical advisory board established to assist the Chancellor. The SSC derives its authority from the Board of Regents and shall act as a conduit for communication between students and the Chancellor and the Board of Regents. In keeping with its proactive nature, the SSC will propose new policies and policy changes to both the Chancellor and the Board of Regents, as well as review other proposed policies. The primary function of the SSC will be to advise the Chancellor on issues, matters, and policies having direct bearing on students and student affairs of the System as a whole. In fulfilling this function, the SSC will transmit to the Chancellor its majority and minority views on behalf of its constituent student bodies. The SSC will also function as a network for sharing ideas and concerns of general interest to students and act as resource contacts for student government associations on the individual campuses. SECTION I: REPRESENTATION (A) Each member institution will have two (2) representatives on the SSC. The method of selection will be determined by the student government(s) of each institution, except the University of Maryland University College, which will determine its own method. The representatives will be determined with the advice and consent of the institution president. It is not necessary that the representatives be members of any student government association. (B) The SSC will vote on a one institution, one vote basis. Only the representatives will be allowed to vote. No absentee votes will be allowed. (C) The Student Regent will be an ex-officio member of the SSC. (D) The representatives will serve a term from May to the following May. SECTION II: OFFICERS AND DUTIES (A) The Chairperson calls and presides at all meetings of the SSC. He or she will appoint, with majority approval of all SSC representatives present, the Chairperson of all (B) committees created by the SSC and serves as a an ex-officio member of each. The Chairperson reports to the Chancellor and the Board of Regents. (B) The Vice-Chairperson assumes the duties of the Chairperson during his or her absence or disability. He or she will perform such additional duties as the Chairperson requests. (C) The Secretary-Treasurer will maintain the minutes, rolls and other such records of all regular and closed meetings of the SSC. He or she is responsible for distributing the minutes and financial reports of the SSC to its members and for sending out written notices of all regular and special meetings. He or she will perform such additional duties as the Chairperson may request. The Secretary-Treasurer will formulate a semi- annual report of the financial activity of the SSC, if applicable. SECTION III: ELECTION OF OFFICERS (A) Election of officers will be held annually. (B) The Student Regent will plan and execute the SSC elections. The Student Regent will count the votes and announce the new officers immediately after the balloting. (C) Voting will be by secret ballot. (D) New officers will be determined by simple majority. SECTION IV: STUDENT REGENT SELECTION PROCESS (A) The SSC will conduct the Student Regent selection process at its December meeting. (C) Each of the eleven degree-granting institutions in the University System of Maryland may nominate a student to be interviewed at the December meeting. (D) Within five days of the December meeting, the Chairperson of the SSC will send a letter to the Chancellor certifying that the selection process was carried out in accordance with this Constitution and the corresponding By-Laws and transmitting the names of the SSC's nominees for the position of Student Regent. (E) The selection process may be further elaborated in the By-Laws. SECTION V: MEETINGS (A) The SSC will meet at least twice a semester, with time and place decided upon by a majority of the members at an official meeting. (B) Special meetings, including meetings over the summer term and winter break, may be called by the Chairperson or upon petition by a simple majority of the SSC membership. At least ten days notice is required for such meetings to be official. (C) The SSC will meet at least once a year with the Chancellor. (D) The SSC meetings will be open to all interested persons unless an Executive Session is called for by simple majority vote of the members present. SECTION VI: ATTENDANCE AT MEETINGS (A) Attendance at all meetings is expected. Upon the absence of a representative, the Secretary shall send a note to the president of the student government of the representative's institution declaring the absence. After two absences, a letter recommending resignation of the representative will be sent. (B) If an institution is not represented for two consecutive meetings, the Chairperson may appoint, with SSC approval, appropriate representation for that institution, to serve with full voting rights until duly selected representatives attend. SECTION VII: REMOVAL OF OFFICERS (A) Removal proceedings may be initiated against an officer for failure to carry out his or her respective duties as outlined in the constitution. (B) A majority of the voting representatives will be required to initiate the removal process. (C) The accused has the following rights: 1. Notification of date, time, place of the hearing, by certified mail at least fourteen days in advance of the hearing. 2. A copy of the charges and the evidence upon which the charges are included with the notification. 3. An advisor of his or her choice may be present during the removal process. 4. Presentation of evidence and witnesses in his or her behalf and response to allegations. (D) The Chancellor or his designee must be present at the hearing. (E) A two-thirds majority of the voting representatives (excluding the accused officer) will be required to remove an officer. SECTION VIII: PARLIAMENTARY PROCEDURE The most recent edition of Robert's Rules of Order will govern the SSC meetings except when in conflict with this Constitution. SECTION IX: AMENDMENT PROCEDURES (A) To amend this Constitution, the following criteria must be met: 1. Any proposed amendment will be presented in a written from at least one meeting prior to the one at which a vote is taken. 2. The proposed amendment must be sent to each member in printed form with notice of the called meeting. 3. The proposed amendment must receive a two-thirds majority of the representatives to be included in the constitution. (B) Any changes must also be approved by the Chancellor and the Board of Regents of the University System of Maryland.