USM Bylaws, Policies and Procedures of the Board of Regents
V-7.00 - POLICY ON STUDENTS WHO ARE CALLED TO ACTIVE MILITARY
DUTY DURING A NATIONAL OR INTERNATIONAL CRISIS OR CONFLICT
(Approved by the Board of Regents on October 5, 2001)
1. Purpose and Applicability.
This policy governs students who are called to active
military duty during a national or international crisis or
conflict. It applies to full-time and part-time students
enrolled at institutions in the University System of
A. USM students may be called to active military duty during
national or international crises. These students may be required
to interrupt their academic careers after they and their families
have invested considerable resources in the payment of tuition,
mandatory and auxiliary fees, and room and board. Each President
shall develop and administer policies and procedures consistent
with this policy that will assist such students in fulfilling
their active military duty obligations by minimizing the negative
effects of institutional policies otherwise applicable to
students who withdraw from or interrupt their course of study.
B. Upon application by a student, who has been called to active
military duty, to withdraw from an institution or a particular
course, and presentation of appropriate military orders, the
President or appropriate designee, in accordance with the
institution's exemption procedures, shall grant exemptions to
otherwise applicable refund policies, and allow full or partial
refund of tuition and fees (mandatory and auxiliary) and pro rata
refund of room and board fees based on the actual days of
occupancy. At the student's option, a notation of "AD" (active
duty) will appear on the student's transcript.
C. As an alternative to the refund of tuition, the President or
appropriate designee may allow a student, who has been called to
active military duty, to receive an incomplete grade for a
course, and may extend the time permitted to complete the course
for any reasonable period.
D. The President or appropriate designee, in accordance with
institution procedure, may allow other exceptions to otherwise
applicable policies in order to assist students, who have been
called to active military duty, and shall allow such exceptions
if necessary to ensure that a student, who withdraws from a
course or the institution because he or she has been called to
active military duty, does not suffer institutional penalties,
academic or otherwise (i.e. housing).
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E. In order to facilitate the reintegration of a student called
to military duty, the President or appropriate designee, will
minimize the process required to return to the institution.