VII-7.30 - POLICY ON HOLIDAY LEAVE FOR REGULAR EXEMPT EMPLOYEES (Approved by the Board of Regents on December 3, 1999, EFFECTIVE January 2 and January 12, 2000) I. PURPOSE AND APPLICABILITY This policy establishes the amount of holiday leave earned by regular employees in Exempt positions. II. AMOUNT OF HOLIDAY LEAVE Employees are eligible to earn 11 holidays per year, or 12 holidays during a year of general or congressional elections ,and any other special observance as required by the legislature and Governor. Part-time employees who are employed on at least a 50% full-time basis shall earn holiday leave on a pro-rated basis. All employees must be in a paid employment status on the calendar date that the holiday is earned, in order to be eligible for holiday pay when the holiday is observed. III. OBSERVANCE OF HOLIDAYS A. Institutions may at times be served most effectively by the observance of a holiday on other than the calendar date designated by the legislature and Governor. In those instances, the institution's Chief Executive Officer or designee may schedule the observance of selected holidays on days other than the dates designated by the State. An employee may be required to perform duties on a holiday to meet operational needs. B. Holidays will be earned according to the following schedule and shall be taken according to institutional procedures: Holiday Calendar Date Holiday is Earned New Years Day January 1 Dr. Martin Luther King's Birthday Third Monday in Jan. President's Day Third Monday in Feb. Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in Sept. Columbus Day Second Monday in Oct. Election Day First Tuesday in Nov. (even numbered years only) Veteran's Day November 11 Thanksgiving Day Fourth Thursday in Nov. Friday after Thanksgiving Day Fourth Friday in Nov. Christmas Day December 25 C. Three additional University Holiday Leave days are to be earned each calendar year and observed at the discretion of the Institution's Chief Executive Officer or designee. D. When a holiday falls on a Saturday, it is earned the Friday before, and when a holiday falls on Sunday, it is earned on the following Monday. IV. SCHEDULING OF HOLIDAYS FOR CONTINUOUS OPERATIONS Institutions which have departments that must provide service on a continuous seven day-a-week basis may schedule an employee's holidays. Affected departments may schedule a specific day or days each month as a day off, and these days shall be treated in the same manner as regular holidays are treated for other employees. For employees in this category, one day of holiday leave shall be granted for each month, except that for the months of January and July when two days of holiday leave shall be granted. During a year of general or congressional elections, an additional day shall be granted for the month of November. Institutions have the sole discretion to determine which individual employees in a department will be placed in this category. V. CARRY-OVER AND PAYMENT PRIOR TO SEPARATION Each institution CEO or designee may develop procedures as necessary for the carry-over into the next calendar year and payment of holidays prior to an employee's separation. VI. TERMINATION PAYMENT Employees who leave the USM are entitled to be paid for any unused holiday leave that has been earned as of the date of separation. IMPLEMENTATION PROCEDURES: Each Chief Executive Officer or designee shall develop procedures as necessary to implement this policy and shall forward a copy of the procedures to the Chancellor. REPLACEMENT FOR: USM BOR Policy VII -7.30, Policy on Holiday Leave; May 1, 1992 Additionally, this policy supersedes, in whole or in part, any policy(ies) and/or procedure(s) established by the Regents, Trustees, Presidents, or their designees, of the former institutions of the University of Maryland, and of the former State Universities and Colleges, and of the Regents of the University System of Maryland that are in conflict with this policy's purpose, applicability, or intent, that may have been overlooked and not included as a specific citation under Replacement For.