237.0 VII-9.70-POLICY ON REQUEST FOR JOB RECLASS REVIEW (Approved by the Board of Regents, June 9, 1995, EFFECTIVE July 1, 1996. Please refer to the "replacement for" section of this policy.) I. Purpose and Applicability This policy defines the conditions under which a job reclass review may be requested. This policy is applicable to positions allocated to job classes in the job group of nonexempt -- maintenance, office, service, and technical staff. II. Definition Job reclass may only occur when the job class to which a position is assigned is changed by raising it to a higher class, reducing it to a lower class, or changing it to another class at the same level. Reclass actions are based on significant and substantial changes that evolve in the positionÚs primary duties, when structured changes occur in the positionÚs duties and responsibilities that were unforeseen at the time of hire and are crucial to the mission and/or organizational effectiveness of the UMS institution, or as a result of changes in the job evaluation program. A position may or may not have an incumbent at the time of a reclass. III. Job Reclass Review Requests A. Each institution's Chief Executive Officer or designee shall be responsible for developing and communicating procedures, forms, and timetables for the acceptance, review, and determination of job reclass review requests. The institution's Director of Human Resources/Personnel or designee shall be responsible for reviewing the position and determining whether the position is appropriately allocated to its current job class or should be changed to another job class. B. A request for a job reclass review may be initiated by the Chief Executive Officer or designee, the appropriate administrator(s) to whom the position reports, or by the incumbent. C. All job reclass decisions shall be effective retroactive to the date the request for review was received in the applicable Office of Human Resources/Personnel. IMPLEMENTATION PROCEDURES: Each Chief Executive Officer shall identify his/her designee(s), if appropriate, for this policy; shall develop procedures as necessary to implement this policy; and shall forward a copy of the procedures to the Chancellor. Replacement for: The following policies as they apply to non-exempt employees of the UMS only are replaced effective July 1, 1996. However, Exempt employees will continue to be covered under such applicable existing policies until such time as revised policies governing Exempt employees are approved. UM Personnel Policies and Rules for Classified Employees, Section III, Compensation - Reclassification, page III-5 Section IV, Classification - Effective Date of Classification Action; Reallocation or Reclassification of Existing Positions; Position Classification, pages IV-2, IV- 4. Additionally, this policy supersedes, in whole or in part, any policy(ies) and/or procedure(s) established by the Regents, Trustees, Presidents, or their designees, of the former institutions of the University of Maryland, and of the former State Universities and Colleges, and of the Regents of the University of Maryland System that are in conflict with this policy's purpose, applicability, or intent, that may have been overlooked and not included as a specific citation under "Replacement for."