January 21, 1998

 

Date XX/XX/XX

 

<USM-Subrecipient Name and address>

 

 

 

<USM-PRIME> Agreement: #, CFDA #

 

Dear Mx. XXXX,

 

The <USM-PRIME> has received Grant No. XXX from the <Sponsor> entitled: <Title of Project>, under the direction of <Prime PI> (Prime PI).  This project contains work to be performed in the <USM-Subrecipient and department>, under the direction of Dr. <Name> entitled: "<title of Sub>".  This work is identified in proposal #, dated <Date>.

 

The following conditions govern this agreement (see attachment I for all contact information):

 

1.         <USM-Subrecipient> is authorized to spend $XXXXX from the period of <Start Date> through <End Date> for performance of this work.  Any and all work performed to date within the contract period is incorporated in this Agreement.  Any change to the period of performance must be made as a written modification to this Agreement.  <USM Subrecipient> may submit a request for a no-cost extension to the Administrative Contact no less than 30 days in advance of the expiration of this agreement; such request is subject to approval of the Prime PI and may be subject to the approval of  <Sponsor>.

 

2.         This agreement is subject to the terms and conditions of the Prime Award (See Attachment X).

 

OR

 

This agreement is subject to the terms and conditions of the Prime Award found at the following URL  (NIH = http://grants.nih.gov/grants/policy/policy.htm, NSF = http://www.nsf.gov/pubsys/ods/getpub.cfm?gpm).  Special provisions are as follows/or attached (if applicable).  

 

3.         Requests for changes requiring Sponsor approval must be submitted in writing to the Administrative Contact in sufficient time to meet Sponsor policy requirements.

 

4.         Invoices will reference the Agreement #, the <USM-Subrecipient> account number, and a financial contact to call for questions.

 

Invoices will be submitted no more frequently than monthly to the Financial Contact.  Invoices will be paid via journal entry.  Please reference the agreement number noted above.  The final invoice will submitted no later than 60 days after the termination date.  

 

5.         Either party may terminate this agreement upon thirty (30) days written notification.  In addition, in the event the sponsor terminates the prime grant, this Agreement will automatically terminate as of the effective date of termination of the Prime Award.  Upon termination, <USM-Subrecipient> will be reimbursed as specified under items #1 & #4 for allowable costs and non-cancelable commitments incurred prior to the notice date of termination.

 

6.         Submit technical reports directly to the Prime PI.  Submit administrative reports and requests to the Administrative Contact. 

 

Should you have any questions concerning this agreement, please contact the Administrative Contact.

 

 

_______________________

Authorized official

<USM-PRIME>

 

Contact Information

 

 

 

For <USM-PRIME>:

 

            Administrative:

 

            Financial (person responsible for reviewing invoices):

 

            Technical:

           

 

For <USM-Subrecipient>:

 

            Administrative:

 

            Financial (person responsible for submitting invoices):

 

            Technical: